Privacy Policy

1. Who we are

This Privacy Policy explains how we collect and process personal data when you visit our website, contact us through the contact form or register for a course offered by our centre.

The controller of your personal data is:

In this Privacy Policy, "we", "us" and "our" refer to the organisation identified above.

2. What personal data we collect

Depending on how you interact with our website, we may collect the following personal data:

• Contact enquiries: your name, email address and the information you include in your message.
• Course registration: information necessary to process your registration, communicate with you and administer your participation in a course.
• Payments: information relating to course payments, such as payment status, transaction references and other payment-related details made available to us by our payment provider, Stripe.

We do not need you to provide more personal information than is necessary for the relevant purpose.

3. Why we process your personal data

We process personal data for the following purposes:

Responding to enquiries

To respond to messages submitted through our contact form and communicate with you about your enquiry. The legal basis is our legitimate interest in responding to enquiries or taking steps at your request before entering into a contract, depending on the nature of the enquiry.

Course registration and administration

To process course registrations, communicate with participants and fulfil our obligations relating to course participation. The legal basis is taking steps at your request before entering into a contract and, where applicable, performing a contract.

Payments and accounting

To facilitate course payments, confirm transactions, manage payment-related enquiries and fulfil applicable accounting and legal obligations. The legal basis is performance of a contract and compliance with legal obligations, as applicable.

Establishing, exercising or defending legal claims

Where necessary, we may process personal data for the establishment, exercise or defence of legal claims. The legal basis is our legitimate interest in protecting our legal rights.

4. Payments through Stripe

Payments for our courses are processed through Stripe, an external payment service provider.

When you make a payment, Stripe may collect and process personal data necessary to complete the transaction, in accordance with its own privacy documentation and applicable terms.

We may receive information such as payment confirmation, transaction references and payment status. We do not intend to collect or store full payment card details through our website.

Depending on the relevant processing activity, Stripe may act as a processor or as an independent controller of personal data.

For more information about how Stripe processes personal data, please consult the Stripe Privacy Policy.

5. Who may receive your personal data

We may share personal data with third parties where necessary for the purposes described in this Policy, including:

• Stripe, for payment processing;
• website hosting and technical service providers;
• providers of systems used to manage enquiries, registrations and communications;
• accounting, legal and other professional advisers, where necessary;
• public authorities where disclosure is required by law.

We do not sell personal data.

6. International transfers

Some of our service providers may process personal data outside the European Economic Area. Where personal data is transferred to a country outside the EEA, we will ensure that the transfer complies with applicable data protection law and that appropriate safeguards are in place where required.

7. How long we retain personal data

We retain personal data only for as long as necessary for the purposes for which it was collected, subject to applicable legal retention requirements.

• Contact enquiries: for the time needed to respond to and manage the enquiry, and for a reasonable period afterwards where necessary to document the communication or address potential claims.
• Course registrations: for the duration of the registration and course-related relationship, and afterwards for any applicable legal, administrative or claims-related purposes.
• Payment and accounting records: for the periods required by applicable accounting, tax and other legal requirements.

The applicable retention period depends on the type of data and the purpose of processing.

8. Your rights

Under applicable data protection law, you may have the right to:

• request access to your personal data;
• request rectification of inaccurate or incomplete data;
• request erasure of your personal data where the legal conditions are met;
• request restriction of processing;
• object to processing based on legitimate interests;
• request data portability where applicable;
• withdraw consent at any time, where processing is based on consent, without affecting the lawfulness of processing before withdrawal;
• lodge a complaint with the relevant supervisory authority.

In Poland, the supervisory authority is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, UODO).

To exercise your rights, please contact us at registration@amipoland.com.

Some rights are subject to legal conditions and may not apply in every situation.

9. Is providing personal data mandatory?

Providing personal data through the contact form is voluntary. However, we may not be able to respond to your enquiry if you do not provide the information needed to do so.

Providing information required for course registration and payment is necessary to complete the relevant process and fulfil the associated contractual obligations.

10. Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration or disclosure.

No method of transmitting or storing information can be guaranteed to be completely secure.

11. Links to external websites

Our website may contain links to external websites, including Stripe. We are not responsible for the privacy practices of third-party websites. We encourage you to review their privacy policies before providing personal data.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our activities, website functionality or applicable legal requirements. The latest version will be published on this page with its updated date.

13. Contact

For questions about this Privacy Policy or the processing of your personal data, please contact: